Assess
We compare property identifiers before name patterns, cluster records by department, and score addresses against known municipal addresses.
For Oklahoma local governments
Put unclaimed public money back to work.
We use data science to assess Treasurer records, organize claim evidence, file authorized claims, and monitor the live registry for your municipality—so no public dollar sits idle.
Why records get missed
State data is messy. Refining it is the work.
State Treasurer records for local-government property are harder to use than they look. In our Oklahoma County review, the same county appeared under more than 150 different owner spellings — from misspelled department names to entries filed under the wrong county entirely — and a meaningful share of records sat in a second file class that a standard search never touches. Snapshots also age: the live registry keeps moving after any exported file is cut.
We treat this as a data-science problem, not a lookup. Records are matched by property identifier before name patterns, clustered to the correct department, cross-checked against known municipal addresses with a confidence score, and reconciled against the live registry so amounts and new listings stay current. The result is a comprehensive assessment your reviewers can trust: every record labeled with its source and confidence, an evidence and document checklist for each claim, and the entire recovery process managed end to end.
Built around your role
One recovery record for every municipal reviewer.
- See how each possible match was assessed before staff time is requested.
- Keep evidence, required documents, filing status, and state follow-up organized claim by claim.
- Maintain a clear audit trail while live-registry monitoring continues for new property.
County Treasurer
Review a bounded recovery plan built from qualified matches, with scope, authority, and custody of funds clear at each step.
Finance Director
Follow the source, confidence basis, evidence checklist, filing status, and direct-payment record for each claim.
County Commissioners
Approve once with a clear written agreement, then follow signatures, records, and claim status through one accountable process.
Compliance by design
Authority, evidence, custody, and payment stay clear.
For each qualified record, we preserve the source and confidence basis, organize the ownership evidence and required documents, and track filing and review status in a per-claim checklist.
StateOwed works under a written, signed agreement and a special power of attorney for the claim filing (OAC 735:80-7-2(b)(13)). The State Treasurer determines every claim.
For an approved claim filed with the written agreement, the Treasurer deducts the representative fee, pays the municipality its net share directly, and pays StateOwed separately—both within 60 days of approval (60 O.S. §674(E)). Recovered money never passes through StateOwed, and the municipality never has to process our invoice.
The additional death-documentation rule in 60 O.S. §674.2 applies when an owner is deceased. It does not create that hurdle for a government entity.
- Traceable assessment record
- Per-claim evidence checklist
- Written filing authority
- State-controlled decision and direct payment
Contingency pricing
Pay only from an approved recovery.
There is no retainer and no fee if nothing is recovered. Our contingency rate is as low as 19%—well below Oklahoma’s 25% statutory cap (60 O.S. §674.1). Because pricing is tiered, the applicable rate is disclosed clearly in the written agreement.
Under 60 O.S. §674(E), the Treasurer deducts the agreed fee and pays StateOwed separately while paying the municipality its net share directly, both within 60 days of claim approval. The city never has to process our invoice.
as low as 19%Contingency fee disclosed in the written agreement
Answers, plainly
What municipal teams ask
Is this legal?
Oklahoma statute allows a claimant to use a representative, limits recovery-service fees to 25%, and requires the representative's filing to include written authority (60 O.S. §§674 and 674.1; OAC 735:80-7-2(b)(13)). Before filing, we show your team the source record and organize the evidence, required documents, and authority in a per-claim checklist. The State Treasurer determines whether each claim is valid.
Why not just search the State Treasurer’s website ourselves?
A name search is a useful check, but it is not a complete assessment. State records can contain misspelled owners, department names, prior entity names, inconsistent addresses, and aging snapshots. In our Oklahoma County review, the same county appeared under more than 150 owner spellings. We structure that messy data, test possible matches, and reconcile qualified findings with the live registry before asking municipal staff for records.
How do you decide which records belong to our municipality?
We match by property identifier before relying on name patterns, cluster possible records to the correct department, and score listed addresses against known municipal addresses. We also assess the separate insurance file class that many standard searches miss, then reconcile each candidate with the live registry. Qualified records are labeled with their source and confidence and organized into a per-claim evidence and document checklist for your review.
What does it cost?
There is no retainer or up-front charge. Our contingency rate is as low as 19%—well below Oklahoma’s 25% statutory cap (60 O.S. §674.1). Pricing is tiered, so the applicable rate is disclosed in the written agreement rather than promised as a flat 19% for every claim. The fee covers the assessment, evidence organization, filing, state follow-through, and ongoing monitoring described in the agreement.
For an approved claim, the Treasurer deducts the agreed fee and pays StateOwed separately while paying the municipality its net share directly — both within 60 days of claim approval (60 O.S. §674(E)). No recovery means no fee, and the city does not process our invoice.
What if the council or governing body wants out?
Either party may terminate the ongoing engagement under the written agreement. Your reviewers can examine those terms before signature, including the scope of assessment, evidence organization, filing, monitoring, and how any claim already in process is handled.
Can StateOwed guarantee a recovery?
No. The State Treasurer determines every claim, and StateOwed does not promise an approval. We provide a documented basis for each filing, respond to state requests, and monitor claim status through the decision. After the initial work, we continue reconciling approved entity names and variants with the live registry so new records can be assessed, organized into qualified claims, and filed—so no public dollar sits idle.